Create a Course

1. Click the ”+ Add Course” button on the Overview page.

   

2. Fill in the course name, description, course icon (pick an emoji), and color. For the Description field, please describe the topics to be covered in the course.

   

   

3. Click “Create Course”.

Asset Library

You can upload course materials via the Asset Library.

1. Open your course, then click the “Assets” tab.

   

   

2. Click “Upload Assets” to upload a file (currently PDF only).

   

   

3. After uploading, the files will be processed before they can be used to create Document Chatbots. Longer documents may require more time to process. The page will refresh every 30 seconds until the documents are in the “READY” state.

4. Hover over a document and click the preview button to view it. Click the Edit button to view/edit the AI-generated summary and starter questions.

   

In the Edit Asset view:

• Click the Summary tab to view/edit or regenerate the AI-generated summary.

• Click the Starter Questions tab to view/edit the list of starter questions for the document.

• Click the Information tab to view asset metadata and optionally reprocess the asset.

Course Members & Settings

Add Course Members

1. Open your course and click the “Members” tab.

   

2. You can add new users using one of the following approaches:

i) Add course users one by one

Click “Add Course Member”.

Enter the user’s email.

Fill in the details and click “Create & Add”. You may leave “Default Password” empty to generate a random password and email it to the user. Select the user role (student or admin).

ii) Import students from a CSV file (batch)

Click “Add/Drop Member”.

In the Add/Drop Member wizard, click “Batch import from .csv”.

Student lists can be exported in CSV format from PolyU’s eAcademic platform: https://www38.polyu.edu.hk/eAcademic 

The CSV file should contain at least the following columns: Email, Name in English, Student Status (only students with “Active” status will be added).

You may assign a default password for the imported users. Alternatively, leave it empty and the system will generate a random password and email it to members.

Finally, preview the changes and click “Apply” to enroll the members.

Remarks:

• Students should use their email ([studentID]@connect.polyu.hk) as the username to access the system.
• Students who already registered should use their existing password.

Leaderboard and Conversations

To view student activity under the course page, open the “Leaderboard” tab. It displays the message count, conversation count, and last active time point for each course member.

Use the “Conversations” tab to review conversations.

Course Settings

Open the “Settings” tab to access course settings.